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pMany businesses use time clocks to record the attendance of their staff .nbsp; In the US time clocks are often referred to as a href=http://www.timeandattendanceconsultant.com/punch_clock.html target=_blankPunch Clocks/a and this goes tonbsp; the early origins of the time clock. These early time clocks punched holes in the employees card opposite pre printed times and the nickname punch clock stuck./p
pThe modern electronic time clock is a much more sophisticated device which has largely eliminated paper cards by using fingerprint or a href=http://www.timeandattendanceconsultant.com/rfid_time_clocks.html target=_blankRFID Cards/a andnbsp; by either communicating directly with PC based software or via an integrated web server. The best time clocks are now capable of more than just the simple recording of employee start and finish times. Sophisticated time clocks can perform award interpretation functions including rounding, balancing, grace times and other payroll rules which will be familiar and time consuming for your payroll staff./p
pThere are many organizations who are content to continue using older technologies but often it is not so much a matter of reluctance to change but more a lack of awareness regarding the functionality of the new technologies. It is estimated that for every modern electronic calculating time clock in the USA there are 15 bundy nbsp; clocks. If we use the accounting industry as a benchmark for the adoption of new technology this is the same as running your company using written ledgers rather than an off the shelf accounting package such as quick-books or MYOB./p
p Why the slow uptake of this promising technology? The answer to this probably lies in nature of the payroll preparation process and the people involved. The Payroll department is a pure cost centre. Payroll is mission critical – it must be reliably produced week in and week out . If we can generalize here, Payroll staff are not typically open to change and the employees are not usually open to change in the time recording mechanisms. Collectively, these factors result in a process which by nature will tend to receive attention according to the Dont fix it if it aint broke principle./p
pFor change to occur there must be a compelling reason for the payroll department to adopt new technologynbsp; and this is more often driven by someone outside the payroll department who is either seeking general business system improvement or is introduced to the latest technology in some random event such as an encounter with an existing convert or during a trade show./p
p Companies who decide to migrate to an electronic time clock system may encounter implementation problems because the change in technologies can be quite marked. Having said that, a little preparation can go a long way to promoting a seamless change and educating staff and employees on the benefits of the technology should quickly achieve buy in and a positive approach to the challenges of adopting new technologies./p
pIf you are new to electronic time clocks (a href=http://www.timeandattendanceconsultant.com/punch_clock.html target=_blankbundy clocks/a) then there are some great sources of information available on the web. Those who make the technology leap find themselves with a more efficient and accurate system and a less stressed payroll department./p
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pJames Bell/p
pThe Time and Attendance Consultant/p
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